Find, Organise, and Contact YouTube Creators | The Complete 2025 Guide to Using ChannelCrawler

Finding the right YouTube creators can feel like searching for a needle in a haystack. You might have a great product or service, but without an efficient way to identify and contact influencers who truly fit your niche, outreach becomes messy and slow.

That’s why tools like ChannelCrawler—often called channel crawler, channelcrawler, or even a YouTube channel crawler—have become essential. Instead of guessing at keywords, manually scrolling through endless channels, or relying on outdated spreadsheets, ChannelCrawler lets you discover, save, and export the right creators and influencers in minutes.

In this guide, we’ll walk through how to use the platform, from finding channels to managing credits, saving searches, importing your own lists, and even turning those lists into real conversations with YouTube influencers.

Why ChannelCrawler?

At its core, ChannelCrawler is a YouTube crawler tool and influencer discovery platform built for marketers, agencies, and brands who need to connect with creators at scale—but don’t want to waste hours on manual research.

Here’s what it does best:

Find creators and influencers quickly using performance metrics, AI-driven categories, or keyword mentions.

Save and organise searches so you can re-run filters instantly.

Export verified emails and summaries to CSV for immediate influencer outreach.

Import your own lists to enrich data, exclude duplicates, and apply new filters.

Manage credits efficiently, with full transparency on what you’re spending.

If your job is to sell to creators, run influencer marketing campaigns, or build partnerships, ChannelCrawler turns a slow, fragmented workflow into a structured system.

Finding YouTube Channels Fast

The starting point for most users is discovery: how do you find creators worth contacting? With ChannelCrawler, you have three main methods, depending on what matters most—reach, relevance, or keywords.

1. Search by Channel Performance

When your goal is to find visible, active creators, start with performance filters. Inside the platform, you can set:

Region and language to match your market.

Subscriber range to focus on creators of a certain size.

Monthly views or average video views to ensure you’re targeting channels with active, engaged audiences.

Recent upload activity to avoid inactive channels.

This approach is ideal when you want to prioritise engagement and visibility first, niche second. For example, if you’re running a general awareness campaign, channels with consistent views and uploads are far more valuable—these are the same YouTube influencers who are usually monetising through AdSense or already open to brand partnerships.

👉 Full walkthrough: Find the right YouTube channels fast with ChannelCrawler.

2. Use AI Categories for Topic-Based Search

Sometimes relevance matters more than raw reach. That’s where AI Categories come in.

ChannelCrawler automatically organises channels into 300+ categories, ranging from broad sectors like Education or Beauty to highly specific niches such as Make.com automations or Cryptocurrency. Each channel comes with a confidence score—a measure of how closely it matches that category based on recent content.

A 100% confidence score means you’ve found a perfect fit. And you can combine category searches with performance filters like subscriber size, geography, or language to drill down even further.

This method is particularly useful for niche influencer campaigns, where clean, accurate targeting matters more than sheer volume.

3. Search by Keywords Mentioned

The third option is keyword-based search. This digs into both channel-level and video-level data, so you can find creators and influencers who’ve mentioned:

Topics (e.g. “AI tools”, “crypto”)

Product types (e.g. “ergonomic chairs”, “digital planners”)

Specific brands (including your own or a competitor’s)

Keyword search is perfect when you want to align around a specific message or product category. It’s also useful for monitoring mentions of your brand or keeping track of competitor coverage.

You can filter further by requiring contact info (e.g. email available), looking at growth rate, or targeting the fastest-growing YouTube influencers in your category.

Staying Organised with Saved Channels and Searches

Discovery is just the first step. Without organisation, you’ll end up with scattered spreadsheets and duplicate exports. ChannelCrawler solves this with saved channels and saved searches.

Saving Channels to a List

When you run a search and browse results, you can select individual channels or save them all at once. Add them to a named list—such as Q4 Tech Outreach—and you’ll have a central place to review, export, and unlock emails later.

Within each list, you can:

Export the data (emails, summaries, social handles).

Unlock contact info for influencer outreach.

Track your saved channel slots depending on your plan.

Managing Saved Channels

All your lists live in the Saved Channels section. From here, you can organise lists into folders, manage capacity, and keep campaigns neatly separated.

Saving Searches

If you find yourself running the same filters repeatedly, you can save the search itself. Just click the folder icon beside the Download button, name your search, and it will be available to re-run instantly next time.

This not only saves time but also ensures you stay consistent in your targeting across campaigns.

Making the Most of ChannelCrawler Credits

ChannelCrawler operates on a simple credit system, designed for flexibility and transparency.

Email & Download Credits

These are used when exporting or revealing contact details.

Reveal an email → 1 credit. Once revealed, it’s yours for as long as you stay subscribed.

Download a summary without email → 0.1 credits. This includes performance data and social handles.

Download with email → 1 credit per email, plus summary and socials.

Because credits never expire, buying in bulk is often the most cost-effective option. On Starter and Power plans, you also get discounts on every purchase.

Search Credits

These are deducted when you view search results.

Each page shows up to 20 channels → 20 credits.

If the page shows only 16 results, you’ll pay 16 credits.

You never pay for results you don’t open.

This model keeps your costs under control and ensures you only pay for the data you actually need.

👉 Full explanation: How credits work.

Downloads Explained: Emails, Summaries, and CSV Exports

ChannelCrawler makes exporting data simple. Whether you’re pulling emails for outreach or summaries for research, downloads are clear and transparent.

Where you can export from: either directly from your search results or from your saved lists.

What you can export: verified emails, channel summaries, and social handles.

Flexibility: if a channel has no email, you can still download performance data and keep your lists complete.

Bulk credit purchases also reduce your per-export cost, so scaling influencer outreach campaigns becomes cheaper over time.

👉 Full walkthrough: Downloads guide.

Importing Your Own Channel Lists

If you already have a list of YouTube influencers—perhaps from a past campaign or third-party source—you can import it into ChannelCrawler. This unlocks three powerful benefits:

Enrich data – add missing emails, refresh performance metrics.

Exclude duplicates – prevent wasting credits on influencers you already have.

Filter your imports – run advanced filters on your own list to find the best-fit creators.

How importing works

Go to the Imports tab in your dashboard.

Upload a CSV (Channel IDs, YouTube URLs, or @handles in one column, with a header).

Files up to 10MB are supported—larger lists can be split.

Track progress in-app, with email notifications when enrichment is complete.

Once imported, you can export enriched data, exclude the list from new searches, or apply filters to narrow it further.

👉 Guide: Enrich or exclude channels.

From Lists to Replies: Outreach That Works

Building the perfect list is just the beginning. To turn contacts into collaborations, you need emails that get replies.

A few best practices:

Personalise lightly – reference one recent video or channel detail.

Offer value – a free thumbnail design, a quick audit, or an estimate of their channel’s value.

Respond quickly – the faster you reply to interest, the higher your conversion rate.

Use multi-channel outreach – combine emails with Instagram DMs or Twitter messages for higher response rates.

If you’re unsure where to start, we’ve put together proven email templates that get replies from YouTubers. These can be customised for your influencer outreach campaigns and help you avoid common mistakes that sink response rates.

Example Workflows (Pick Your Path)

Sometimes the best way to learn is to see how the pieces fit together. Here are four workflows you can use right away:

Performance-first prospecting: Use performance filters → save promising channels to a list → export summaries → unlock emails for the final shortlist.

Niche-first outreach: Use AI Categories + location/language → sort by confidence → save to a list → export with emails.

Brand-monitoring: Use keyword mentions (your brand or competitors) → filter by recent uploads → save search → revisit weekly and export new finds.

Agency pipeline hygiene: Import all current influencers → exclude from searches → run new discovery without duplicating spend.

👉 For more tutorials and step-by-step videos, visit the ChannelCrawler Help Centre.

Conclusion

ChannelCrawler is more than just a YouTube crawler tool. It’s a full influencer discovery platform for discovering, organising, and contacting creators at scale.

Find creators and influencers fast with performance filters, AI categories, and keyword search.

Stay organised by saving channels and searches into lists and folders.

Use credits wisely with a transparent system that only charges for what you use.

Download and export data flexibly, with or without emails.

Import existing lists to enrich, filter, or exclude channels.

Turn lists into replies with proven outreach strategies and templates.

Follow workflows that fit your exact campaign goals — and happy YouTuber discovery!